Tag Archives: Fedora

FUDCon Pune: Money Notes

No, this post isn’t about FUDCon-branded currency, though we’d love to have those!

In addition to herding cats, I’m also keeping tabs on a spreadsheet that lists the various expenses we will incur and whether we’re within our allotted budget.  The summary is that we’re doing fine, and are nowhere near declaring bankruptcy (yet).

Right from the start of the FUDCon planning process, Rahul and I have been sitting together, thinking of all the expenses we’d have to incur and the income sources we have. The details were computed on that spreadsheet to begin with and a few highlights were put on the FUDCon wiki.  All this before we even submitted our bid.  We were given a budget of $15,000 from the Fedora Project, and before we submitted our bid, we would have to be sure we could pull the event off.

Now, of course, as the event is almost upon us, we have a much better idea on things and instead of the hand-waving, we have concrete numbers.

Foremost, the folks at the College of Engineering, Pune, the venue for the event, are graciously sponsoring the auditorium as well as classrooms for the talks. They are also sponsoring the Internet bandwidth and electricity.  This takes off a lot of monetary burden from the budget.

In addition to the $15,000 from the Fedora Project, groups within Red Hat Pune have given us an additional $8,000: $2000 from Red Hat GSS and $6000 by Red Hat Engineering (they initially gave us $3000, but later raised by another $3000).

According to current calculations, we’re going to be spending $19,047 out of the $23,000 that we have.

The spreadsheet has all the details, of course, but a rough breakdown is:

Travel + Stay: $8918
Food: $1563
FUDPub: $3750
Swag, Banners, Posters: $4088
Infrastructure: $730

Those are the major categories. We’re still unsure of the local travel costs (Mumbai – Pune – Mumbai and hotel – venue as well as venue – FUDPub venue), so I’ve used some rough figures, they should get confirmed by this weekend.

We decided to sponsor speakers and volunteers’ lunch on each day, FUDPub (beer + food on Saturday) for speakers and volunteers, travel to/from COEP to FUDPub venue, and travel and stay (includes breakfast) for out-station speakers.

We have some money earmarked for infrastructure (wireless repeaters, access points, power plugs, power extension boards) that we think may be lacking at COEP.

The FUDPub budget got increased a bit recently as we had to hunt for a covered space to host it instead of in the open, as planned earlier. The rainy season may have passed, but the rains are continuing to pour in Pune. The last week has, in fact, recorded the highest rainfall for this season. Scouting for new venues has in fact been a positive thing: we now have a really great place to go to with great facilities (and food, and music, and of course, beer!). This also means we’ll have to arrange for some local transportation for ferrying the people from COEP to the FUDPub venue and back, but we believe it all is going to be worth the extra effort and money.

Running this conference is proving to be a real joy ride. It’s fun especially because of the tireless and fantastic volunteers. I’ll post about all of them in a later note. I don’t really want to distract them from their work into re-reading praises about them.

FUDCon Pune 2011 F2F Meeting Minutes: 13 Oct

Names in bold have action items against them; please follow up with me / Rahul on progress.

From http://openetherpad.org/ep/pad/view/fudcon-pune-planning/8hnDjIyKnH

13 Oct 2011

Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarthy, PJP, Saleem Ansari, Shakthi Kannan, Anurag Patel, Satya, Murty, Shreyank, Ramki

  • Design
    • Add COEP, Red Hat logos to banners before printing
    • Suchakra on it
  • Booklet
    • Ankur Sinha on it
    • Welcome letter from Jared received
    • Aiming for completion by this weekend (Oct 16)
  • Call for localisations — translations of blog posts?
  • Website – Saleem
    • Upgrade tier on hosting – site gets unavailable often
    • To blog about new site and registration / talk submisison there.
  • Catering
    • the places for stalls are identified within COEP campus
    • cucoon requested for an extra room to keep the MRP items as they called them, they don’t want to carry things back and forth for 3 days
    • Cucoon wants to setup Staellite Kitchen
      • For heating food
    • TODO: send them a final menu
      • PJP to do this ASAP
    • Setup Coupons for Speaker Lunches
      • Another item for printing

       

  •  Wifi and power supply at COEP – Shreyank
    • the only power points the audi has are near the stage
    • and they have only 2 wifi access points in there.. so they say at max 30 people can be accommodated
    • wifi repeaters/routers — 30K ~ cost — Get back to this.
    • the rooms mostly have power points on both sides. Though we’ll need the longer extension cords along with the power strips — We have 14
    • 15 amps junction box — Mr. Murthy will take a look at it on Saturday.
  • Inauguration ceremony
    • Some traditional welcome and opening for the event
    • Talk from the director
    • Begins at 8
  • TODO on staurday at COEP
    • Electricity checks – Shrink + Murty
    • Wifi Router/ Repeater checks — Ensure things are working
      • Shrink: ensure there’s a wifi signal in the rooms we will be allotted.  This makes sure we only need repeaters / signal boosters or if we need to add routers too.
    • Identify banner sites and sizes to be printed depending on the locations. – Rahul
    • Posters need to be put around the campus
    • Check for viability and setup place for satellite kitchen – PJP + Murty
    • Meet Volunteer team; get them all together once for briefing – pick a suitable time – Rahul
  • FUDPub
    • Need to arrange commute for people from COEP -> FUDPub
    • Anurag handling FUDPub at venue
    • Volunteer team from COEP to be prepped on handling outflow of people from COEP to FUDPub venue.
      • Satya to talk to volunteer team about this
  • Tshirt
    • 15 OCT — A sample tshirt will be provided.
  • Travel
    • Rahul will send spreadsheet info to Murthy w/ details of international people and their travel schedule.
    • Murty will arrange for cabs for Mumbai-Pune (and back) travel
  • General Volunteer team meeting
    • This saturday — 15 OCT 2011
  • Fedora Mirror Setup
    • F15, F16, Rawhide trees are synced
    • Saturday(15-OCT) — to check 
    • Kashyap to work w/ Rahul
  • Talks
  • As we approach final stages, we should have a draft talk schedule ready to avoid last-minute hiccups
    • Should be ready about 10 days before event
  • Coupons for ‘Lunch – day 1′, ‘Lunch – day 2′, ‘Tshirt’, ‘Swag’ printed and given to participants
    • Still under discussion for best way to do this
  • F16 release too late to produce media; instead have a computer do isotousb conversions for participants
  • countdown timer for blogs?
    • Saleem + Rahul to look at this.
  • Swag
    • Lanyard
      • ₹12 per piece from Venus traders
      • Delivered.
    • Mugs
      • Kushal to get quotes
    • Buttons
      • Kushal to pick logo
  • Registration desk – Satya
    • users need to register during FUDcon
    • Printer, power, laptop, papers and volunteers required for registration desk
    • need to have coupons for ‘lunch’, ‘swag’, etc.

  • FAD – Shakthi
  • Videographing
    • No progress — will drop this.

Deadlines, budgets:
http://goo.gl/H91N1

———————————————————

FUDCon Pune Planning F2F Minutes: 4 Oct 2011

From
http://openetherpad.org/ep/pad/view/fudcon-pune-planning/GjAzZ26xJ9

 4 Oct 2011
 ——————-
 Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarthy, PJP, Saleem Ansari, Shakthi Kannan, Anurag

  • Catering
    • Quotation is for min. 150 people; budget is for 100 people sponsored
      • This won’t result in a min. payment to the vendor; just an estimate for the vendors to get appropriate amount of food
    • Division of veg/non-veg boxes?
      • Suggestion to caterer for veg box + additional non-veg item for people who need it
        • Will be clarified in Monday’s meeting
    • Meeting with cocoon on Monday – PJP
      • All questions to be addressed then
    • Confirm with COEP about stalls at the FAD
  • FUDPub
    • Vendors (place + food) to be notified of day change: Sat instead of Sun
      • At Monday’s meeting
    • To confirm with some new vendor for beer on Friday
  • Update on Tshirts
    • Order placed today; to be delivered by 25th Oct
    • Vendor selected: Cavaal Clothing
  • Vertical banner design
    • Suchakra to create this weekend.
    • Generic Fedora design is ready (can be used for other events)
  • Rahul put up speaker guidelines on the wiki
  • As we approach final stages, we should have a draft talk schedule ready to avoid last-minute hiccups
  • Coupons for ‘Lunch – day 1′, ‘Lunch – day 2′, ‘Tshirt’, ‘Swag’ printed and given to participants
    • Still under discussion for best way to do this
  • F16 release too late to produce media; instead have a computer do isotousb conversions for participants
  • countdown timer for blogs?
    • Saleem + Rahul to look at this.
  • Fedora Mirror
    • Kashayp got the Fedora trees (15, 16, Updates, Rawhide — i386, x86_64 archs) on a hard disk.
  • Comm. with participants
    • flights
      • locals – two not booked
      • foreign – 3 out of 9 booked; Harish decided to book others. waiting on passport info.
    • Satya handling all other stuff, well on track.
  • Swag
    • Lanyard
      • ₹12 per piece from Venus traders
      • To place order on 4th Oct for 500 pieces- PJP
        • Delivery in a week
    • Mugs
      • Kushal to get quotes
    • Buttons
      • Kushal to pick logo
  • Website Info
  • Registration 
    • users need to register during FUDcon
    • Printer, power, laptop, papers and volunteers required for registration desk
    • need to have coupons for ‘lunch’, ‘swag’, etc.
  • FAD – Shakthi
    • Two FADs now scheduled
    • 1st on 24th Sep at RH officedone
    • 2nd run on 8th of October at COEP
      • https://fedoraproject.org/wiki/FAD_Pune_2011
      • Check power sockets
        • Should get a big 15A power points; connection should be from COEP mains
        • Get 3-4 of the 15A ones
        • Get 10-15 smaller ones
      • Test Internet Bandwidth
      • Mic, Projectors for classrooms
      • Fedora Mirror
      • Issue a ‘call for routers’ – more routers the better to ensure connectivity
      • Test-run of the COD — registration, QR code, etc.
      • Identify student volunteers and get their numbers.
      • Handy cams for recording
      • Restrooms locations
      • Speakers loungue
      • Place to store speakers food boxes,  100 of them
      • Consult with law enforcement authorities if necessary
      • Check with COEP for putting up stalls for catering
      • Check for FOSS stalls as well
      • Try out Fedora multi-live-usb for transferring live iso to multiple usb sticks – Rahul has details.
  • Videographing
    • Ramki to follow up – updates next week.
  • Infrastructure
    • Power strips — 10 units, need to buy.

Deadlines, budgets:
http://goo.gl/H91N1

FUDCon Pune F2F Planning Minutes – Sep 27 edition

We started this round with a review of how we’re doing with the deadlines we had set ourselves.
We then proceeded to review pending items from last weeks.  Items done are striked out, items needing attention are in bold.
This info is pulled from http://openetherpad.org/fudcon-pune-planning where we take minutes for the meeting.
 Sept-27-2011
 ——————-
 Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarty, Ramki, Kushal Das, Satya, PJP, Shreyank, Saleem Ansari, Shakthi Kannan
    • Website
      • Content – done
      • aggregation – twitter done; flickr – Sep 30
      • rss feeds – dropped
      • images – done
    • Posters, banners, t-shirts, etc.
      • design – vertical banners still to be done; Sep 30
      • design – tshirt – done
    • Booklet
      • mostly done
      • waiting on welcome letter from Jared Smith – 30 Sep
    • Comm. with participants
      • flights
        • locals – two not booked
        • foreign – 3 out of 9 booked; Harish decided to book others. waiting on passport info.
      • Satya handling all other stuff, well on track.
    • Catering
      • Vendor finalised; other things in progress
    • Swag, media
      • buttons – need to finalise logo
  •  Tshirts
    • highest quality (thick fabric, with collar) (240 GSM) ₹265
    • lower quality (lesser thickness) ₹225
    • lower than that (200-210 GSM, round collar): ₹190
    • lowest (GSM: ): ₹170
    • Decide on the quality and vendor.
    • xtees.in
    • inkfruit.com
    • custom.tshirts.in
    • Kashyap handling this now
  • Swag
    • We need to do the vertical banner design – not done yet
      • Rahul to call Suchakra and confirm progress.
    • Kushal: T-shirt updates: 
      • Talking to more vendors
      • Rates from xtees.in above
    • Lanyard
      • ₹12 per piece from Venus traders
    • Mugs
      • Kushal to get quotes
  • Tickets
    • Rahul, Satya contacting people about visa, tickets, etc. – ongoing
  • Website Info
    • Todo: Milan picture needs to be updated[shreyank/tatica] – done
    • Shreyank / Saleem to reach out to Vaidik Kapoor for other design activities – ongoing
    • Location page needs to be updated.[saleem]done
    • update flickr javascript widget [Shreyank] – done
    • testing drupal cod. [Shreyank, Saleem, Vaidik] – ongoing
      • Is a set of drupal modules to set up registration, voting, etc.
      • Next meeting will be held in #fedora-meeting; details sent to fedora-websites list
  • Registration 
    • users need to register during FUDcon
    • Printer, power, laptop, papers and volunteers required for registration desk
  • FAD – Shakthi
    • Two FADs now scheduled
    • 1st on 24th Sep at RH officedone
    • 2nd run on 8th of October at COEP
      • Check power sockets
      • Should get a big 15A power points; connection should be from COEP mains
      • Get 3-4 of the 15A ones
      • Get 10-15 smaller ones
      • Test Internet Bandwidth
      • Mic, Projectors for classrooms
      • Fedora Mirror
      • Issue a ‘call for routers’ – more routers the better to ensure connectivity
      • Test-run of the COD — registration, QR code, etc.
      • Identify student volunteers and get their numbers.
      • Handy cams for recording
      • Restrooms location
      • Speakers loungue
      • Place to store speakers food boxes,  100 of them
      • Consult with law enforcement authorities if necessary for WiFi access
  • Sponsorships
    • Waiting to hear from potential sponsors
    • Rahul to get more info on Thu, 22 Sep
    • Rahul will talk to GNOME foundation to discuss GNOME Gsoc’ers sponsorship to attend FUDCon.
      • Waiting for a reply
      • Drop this for now
  • Flight tickets booking
    • 2 local(India) contributors have booked tickets so far. Whoever hasn’t, please do.
    • Rahul to follow up.
    • Tickets for international travelers need to be updated as additional reminder
    • Rahul talked to Harish and Harish has confirmed that he is booking the tickets for international travelers 
  • Catering
    • PJP to clean up catering page to have only relevant information for the selected vendor.
    • Water — Confirm with caterers about the water cans/bottles during the event.
    • talk to Murty about water, cold drinks, chips
  • FUPub
    • Moved to Saturday
    • Website upated
    • Cocoon needs to be told – PJP
    • 150 folks is the upper limit
  • Videographing
    • Ramki to follow up – updates next week.
  • Infrastructure
    • Power strips — 10 units, need to buy.
    • 1 TB Hard-disks — 2 units — bought.
  • Rahul to send speaker guidelines to speakers
    • Add this to booklet as well
    • Rahul has written; will put in wiki
Deadlines, budgets:

FUDCon India F2F Planning Meeting Minutes (Jul 26 2011)

In this edition of the planning meeting, Suchakra joined us at the Red Hat Pune office.  The others present were Rahul, PJP, Sathya, Shreyank, Saleem, Shakthi and me.

Having Suchakra attend the meeting was great, we made some good progress on the venue-related items that we needed some greater clarity on.

He clarified the bandwidth would be sufficient for our usage, identified a few students as volunteers (we will meet them soon), mentioned setting up a public Fedora mirror would not be difficult at all (bandwidth and storage are amply available).  All this is great news, and he’s also going to be around for the next 2 months to co-ordinate with any other venue-related matters.

Logs:

  • FUDCon website
    • Owner: Saleem
    • Most work has been done
    • Needs help from Rahul, Suchakra on content
    • Needs help from Tatica on design
    • Final website will be at: http://fudcon.fedoraproject.org
  • Catering
    • Owner: PJP
    • Got couple of more contacts from Murty
    • Will follow up with them this week
  • Hotel
    • Finalising between two options: Cocoon (within Magarpatta City, very close to Red Hat office) and Royal Orchid in Kalyani Nagar
    • Costs $40 (Cocoon) vs $90 (Royal Orchid)
    • We have a better deal with Cocoon: in addition to a special rate, we are also getting
      • laundry
      • breakfast
      • wi-fi
      • mineral water
      • better rate for FUDPub venue
  • Bus
    • More than one may be required depending on people
  • FUDPub
    • Don’t know rates yet
    • Will be decided this week
    • Min. legal drinking age in Maharashtra is 25.  How to filter people?
    • Microbrewery can supply beer at our chosen venue.
      • Deal has to be worked out such that we pay only for what we consume
  • Information on website (plus booklet)
    • Photos
      • Cocoon (accomodation)
      • Magarpatta city
      • FUDPub venue
      • COEP (event venue)
  • Videos
    • Shreyank didn’t receive input from Shravan at COEP
    • Rahul to follow up with PyCon people
  • Artwork
    • 3rd week of August deadline for 1st draft of all designs
      • t-shirts, posters, banners, website, etc.
  • Bandwidth
    • PJP hasn’t spoken with BSNL people yet
    • Suchakra mentions bandwidth at venue is sufficient (with failover)
      • Recent MITConf served 100 people without glitches
  • Volunteer team
    • Shravan will be heading team
    • Shravan handles routers and infrastructure at COEP
    • Suchakra and Shravan to perform a mock install
    • Saleem and Shravan to run a test install 1 month prior to event
      • Checking router capacity, bandwidth, plug points, etc.
  • Fedora Mirror
    • Owner: Suchakra, Rahul, Saleem
  • Canteen
    • Already open on Fri/Sat. Suchakra will confirm if they can stay open on Sunday
    • Can we host outside caterers at the venue (canteen or outside)? – Suchakra to confirm.
  • Scheduling FADs before FUDCon
    • Owners: Rahul, Shakthi
    • Oct 1st week and Oct end won’t clash with exam schedule
    • Suchakra says we can expect about 60 people
    •  Talk to Prof. Abhijit about this — Suchakra + Rahul
    • These FADs will be prep sessions for the FUDCon
      • Introduce Fedora terminology
      • Introductory / basic material as prelude to talks at FUDCon for the benefit of students
  • Sponsorship requests
    • Rahul officially opened sponsorship window.  Requests pouring in.
    • Deadline of Aug 5, can be extended depending on budget.
    • Review of requests will be done after the deadline
  • Content
    • This now takes 1st priority
    • Rahul to update wiki with hotel info
    • COEP pictures to be uploaded by Suchakra
    • Fill in all details; booklet data can be scraped from website.
  • COEP
    • Organisers to visit venue and meet student volunteers, prof Abhijit sometime in the next 1-2 weeks
    • Figure out which rooms are being allocated to us, check distance between them
    • Power point availability in the auditorium, labs and talk rooms
    • Backup power status
      • Projectors, wifi continue to work in case of power cut?

FUDCon India 2011 F2F Meeting 2

The second face-to-face meeting for the FUDCon India planning happened on Tuesday, July 19 at the Red Hat India office.

Shreyank, Saleem, Rahul, Satya, PJP, Kushal, Shakthi and me were present.

Discussion took off from where we were last time and what still needs to be done.  In addition, we now have tentative dates to get feedback on all outstanding items:

  • Confirmation on speakers flying in from outside India (who we are sponsoring)
    • Owner: Rahul
    • Few people have applied for sponsorships, including Kital, Eugene Teo, Buddhika Kurera.
    • We have to get word out to these and others who are considering flying in to book flights ASAP to get better deals.

 

  • Not everyone is blogging about the work they’re doing.
    • In addition to keeping everyone apprised of the situation, also helps future FUDCon planners to see what’s involved.

  • 1st priority: book hotels.
    • Murty is talking to vendors for deals.  He will have concrete answers by Thursday Jul 21st.

 

  • Visas
    • Items we can give guidance on / items required for obtaining a visa:
      • India gives visa on arrival for nationals of 16 countries.
      • Duration of stay?
      • Who can vouch for the individual?
      • Where will he/she stay?
      • Conference visas and tourist visas might be different for some countries
      • Ppreventive medication may be required.
    • Items we have to assist with:
      • Invitation letter
    • No progress on this till we get flights and hotel bookings sorted out.

 

  • Goodies
    • Owner: Kushal Das
    • Deadline: 31 Aug
    • Talk to Suchakra to co-ordinate posters and vendors.
    • Kushal will get estimates for T-shirts, posters, banners, buttons, stickers, lanyards (tags).
    • Tatica, bckurera working on design of t-shirts
    • Rahul will follow up with designers

 

  • Posters
    • Owner: Suchakra
    • Deadline: 31 Aug
    • Good progress; designs on India list
    • Co-ordinating with design team on logo guidelines and usage

 

  • Booklet
    • Owner: Ankur Sinha
    • Deadline: 31 Aug
    • Not much progress
    • Some details added, but many more needed
    • (Should mention speakers should be able to talk if projector conks off)
    • Rahul to follow up and write content

 

  • Caterers
    • Owner: PJP
    • Deadline: 10 Aug
    • Boxed lunches: INR 350-400 per box
      • Yellow Chillies
      • Makkhan Maarke
    • Buffet INR 75 lesser than that
    • PJP following up with other vendors

 

  • FUDPub
    • Owner: Kushal
    • Deadline: Kushal to have updates next week

 

  • Website + voting
    • Owner: Saleem
    • Deadline: next week (content, funnel, COD)
    • Saleem to set up own server / hosting
    • Kushal to look at funnel
    • Saleem looking at COD
    • Rahul doing content
    • No domain yet from Fedora Infrastructure — blocker!

 

  • Bandwidth
    • Owner: PJP
    • Deadline: next week
    • PJP to talk to BSNL for a wired line to the venue for about a week

 

  • COEP
    • Owner: Suchakra
    • Infrastructure
      • New routers added, can handle 400 users (40 users per router; 10 available)
    • Set up a mirror on campus — Rahul + Saleem + Shreyank
    • We need a student volunteer team to interact with – Shreyank to identify
    • One lab running Fedora (dual-boot should also be OK) — possible?  needed?
    • Canteen
      • Will they remain open on all days?  Serve food for people we’re expecting?  — Saleem
    • Need to identify one room as speaker’s lounge
      • Have water/tea/coffee/snacks available

 

  • Backup plans
    • 3G dongles for speakers (if we can’t get a dedicated ‘net connection)
    • Spare projectors if some go off

 

  • Misc.
    • Registration desk — identify people who will welcome people and distribute swag
      • Swag distribution can be held off till 2nd day
    • Volunteers necessary to guide people from Mumbai to Pune?

FUDCon India Planning: Weekly Meetings

If you want to keep track of how FUDCon India planning is shaping up, or want to lend a helping hand in deciding how it shapes up, there are two weekly meetings you should be aware of:

  1. The IRC meeting on #fudcon-planning on irc.freenode.net every Friday at 1300 UTC / 1830 IST.
  2. The weekly face-to-face meeting at the Red Hat office in Pune, India.  This happens every Tuesday at 1500 IST.  If you can’t attend these and if some other day works for you, drop us an email at the India list.

The preparations for the FUDCon are well under way, watch the India list for minute-by-minute details.

First FUDCon India meeting

A few of us at the Red Hat Pune office strolled into a conf room to discuss plans and fix responsibilities for organising the FUDCon India 2011 at Pune. It was an impromptu session; we couldn’t include non-RH organisers but we kept the details to what the people present in the room have already committed to, according to the list of organizers.

We agreed on a set of action items.  There are no dates attached yet; those should be discussed and decided in the next meeting.  Some clarity needs to come from others; the first planning meeting on IRC scheduled for the 15th of July should shed light over those matters.

In addition to all that’s listed below, we might get extra sponsorship money (in addition to the FUDCon budget) from some companies.

If there’s some budget surplus, who’d like a fully-sponsored elephant ride through the city?  (Or at least to the event venue?)  Be quick to nominate yourself!

  • All: blog about the activities you’re doing. Ensure your blog is aggregated on planet.fedoraproject.org.
    • (Rahul to contact other organisers to do this) 
    • Done: Rahul sent an email to the India list.

  • Banners – Suchakra taking care of this
  • Booklet – Ankur Sinha with others.
    • Rahul to take part in this too

  • 1st priority: get international speakers to book flights ASAP. Get them to submit ‘sponsorship needed’ tickets.
  • 2nd priority: contact HR, get invitation letters for foreign delegates
  • 3rd priority: book hotels

All these 3 depend on:

  1. who’s coming?
  2. who are we sponsoring for flights/hotels (visas are self-sponsored)
  3. other guidelines — should get clarified this friday on irc meet

  • People not listed on talks page but will come:
    • Members from the Red Hat Community Architecture team
    • They will come from their own budget. Confirm if stay is also from their budget.
    • Get them and their talks listed on Wiki page.

  • T-shirt design: Rahul to contact design team
    • Done: Rahul opened a ticket
  • Videos: Ramki to contact pycon people who have offered to videograph + host videos

  • Swag: Can come from Ambassadors budget, but we could put our money if we have enough sponsorships.
  • FUDPub: Kushal to contact pubs.

  • Lunch: Should we sponsor till a cut-off? All? Only speakers + outstation delegates?
    • Only sponsor speakers + outstation delegates, have for-pay counters for everyone else. Rahul says he hasn’t seen a conf where food is free.
    • If we get lunch out of the budget, we can do better things for fudpub (starters in addition to one round of drinks) and swag (for more people)

  • Website + online voting (for barcamp): Saleem
    • Rahul to send initial mail about website to fedora advisory board.
    • Done: Rahul sent initial mail.
  • Hotels + logistics: Satya + Murty
    • Get quotes
    • Book as soon as we know number of int’l / non-Pune delegates who we are sponsoring
    • We could book for people who are staying on their own budget, eg., self-sponsored delegates / speakers. 
  • Food/catering: PJP
    • multiple options
      • boxed set
      • stall
    • explore both for two days. 3rd day will be paid for by individuals (or adjusted if budget permits).
    • Check with COEP if they can keep canteens open for all three days
  • To check with COEP – Logistics team + Rahul
    • infrastructure – wireless
    • canteens remaining open for all 3 days
    • stalls for food allowed near conf rooms?
    • set up a fedora mirror
  • Barcamp voting
    • Need to have printers, stationery at site on first day.
    • Stick schedule per room and per day on each room.
    • Possibly display schedule on projector
    • Suggestion: Have 2-3 keynotes (talks w/o parallel tracks) on first day and ask participants to vote online or on a board somewhere before breaking for lunch. This can reduce confusion.

  • Fudcons generally have 4 parallel tracks
  • Keep a schedule ready 2 days before event; minor changes allowed after voting on first day.

FUDCon APAC 2011: Pune, Nov 4-6

Jared Smith, the Fedora Project Leader, has announced the Pune bid has won for the APAC FUDCon for 2011.

https://fedoraproject.org/wiki/FUDCon:India_2011

If you’re planning to attend, there’s information on travel and costs on the bid page above.  A few community volunteers who will speak at the event can be sponsored, subject to budget restrictions.

Make sure to get your proposed talks or hackfests listed on the link above.  We already have a healthy list of topics; I’m eagerly looking forward to the event.

For people local to Pune, you can help organising the event. Please contact Rahul Sundaram, the event owner, or send an email to the fedora-india mailing list for details.

Stay Healthy By Taking Breaks

Most of us lead sedentary lifestyles these days — most of our time is spent in front of computers. This slowly is causing a lot of problems people from previous generations haven’t experienced: back aches, knee problems, wrist pains, myopia, among others. And just going to a gym or putting in one hour of physical activity a day isn’t enough. It doesn’t help balance the inactivity over the entire day.

I recently wrote an article in the BenefIT magazine that talks about two tools: Workrave and RSIBreak. Thanks to the publishers, the article is available in pdf format under a CC license.

I’ve tried both the software but have been using Workrave for quite a while now and am quite happy with it. To briefly introduce them: both software prompt the user to take a break at regular intervals. They have timers that trigger at configured intervals asking the user to take a break. Workrave also has some stretching exercises suggested that can be performed in the longer breaks. The shorter (and more frequent) breaks can be used to take the eyes off the monitor and to relax them. Read the article for more details.

I’ve reviewed Workrave version 0.9.1 in the article, though the current version as of now is 0.9.3, which has a few differences from those mentioned in the article. The prime difference is the addition of a ‘Natural Rest Break’ that gets triggered when the screen-saver gets activated, which is nice since if the user walks away from the computer for a prolonged period of time, the rest break in effect has been taken, and the next one is scheduled after the configured duration once the screen-saver is unlocked.

Both software are available in the Fedora repository: Workrave is based on the GTK toolkit (and integrates nicely with the GNOME desktop), whereas RSIBreak is based on the Qt toolkit (and integrates nicely with the KDE desktop). Give these software a try for a cheap but effective way of staying healthy!